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Topics
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Introduction to Limits
Once you visualized the flow it’s time to optimize it. The App has 2 solutions helping you fine tune the flow and identify areas of improvements. They are the following:
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Next sections outline both functionalities in all the details.
Work-in-Progress (WIP) limits
The App provides ultimate flexibility in configuring Work-in-Progress (WIP) limits, namely
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Here you can watch a small video find out some details.
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WIPs per columns, swimlanes and their intersections
To make it for Swimlanes click Swimlane “Edit“. In popup dialog you can specify Min and Max values as well as color code how you want to highlight swimlanes for exceeding the limits.
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To do the same for columns click on Column “Edit”. The functionality is the same if you want WIP limits for entire column. But you can also make it more granular and define WIP limits per swimlanes in the column. For this click on “WIP by swimlane“ toggle.
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WIPs per column groups
Once you have your group defined you can now assign a Combined WIP. Click “Edit“ icon of the group to select Min/Max and appropriate color coding.
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Group WIPs
Column WIPs / with Swimlane WIPs
Swimlane WIPs
Personal WIPs (Board level limits)
You can also configure individual WIPs for users. To do so click on “Personal WIP“ in the menu ribbon
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To clear the filter click on it again or click on user avatar in assignee carousell.
Aging or Cycle Time limits
Comparing to WIP limits that are about issue count aging/cycle time limits are about the time issue sits in specific column/column group.
Show on the card?
To outline your Aging/Cycle time limits status on the card click on Settings > Card layout.
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Once you get it set you will see dots on the card under user avatar:
Red if at least one red aging limit is exceeded
Yellowif at least one amber aging limit is exceeded (and no red limit exceeded)
Otherwise Green
Once you put mouse over it you will see all the detail.
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Aging limits per column/swimlane
Click Edit for any column you want to change. Navigate to limits section.
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If you want to do it per swimlane within column select appropriate toggle and select swimlanes you want to control.
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Aging limits per column group/swimlane
The same level configuration could be done for column groups. Click Edit on any column group and navigate to limits section to do similar configurations you did for columns.
Board level Aging Limits
In addition to Aging/Cycle Time limits for columns/groups you can define board level limits - aka define aggregated limit of time you wan the tickets sit in selected columns.
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Once you add it the counter close to Board Limits will increase to +1 or +2 appropriately.
Such configuration will also enable green/yellow/red dots on the issue cards signaling if any of the limits met. Once you move over it you will see all the limits exceeded with details.
Alerts on Return Counters
Managing aging/cycle time is good to understand how you can improve the throughput. To understand why cycle time is more than expected and/or check how efficient your flow is .. it’s recommended to manage returns to the columns (or ping-pong between columns).
Show on the card?
To outline your Aging/Cycle time limits status on the card click on Settings > Card layout.
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Turn on Returns to get a return counter on the right bottom corner of your card.
if it’s Zero it will be Greyed out
otherwise you see a number of Returns in Black
in case of alert (missing some of the limits) health indicator will outline all the limits exceeded (including both aging and returns)
Returns limits per column/swimlane
Click Edit for any column you want to change. Navigate to limits section.
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If you want to do it per swimlane within column select appropriate toggle and select swimlanes you want to control.
Returns limits per column group/swimlane
The same level configuration could be done for column groups. Click Edit on any column group and navigate to limits section to do similar configurations you did for columns.
Board level Returns Limits
In addition to Returns limits for columns/groups you can define board level limits - aka define aggregated limit of # of times you allow the tickets to slide back to selected columns all together.
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Once you add it the counter close to Board Limits will increase to +1 or +2 appropriately.
💫 Flow Efficiency
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Efficiency Calculation is a fundamental element of throughput optimization in Kanban and Lean in general.
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In Advanced Kanban & Agile Boards we provide a native support for Efficiency Calculation by
Defining what columns are waiting, active and what are excluded from the calculation
Calculate Efficiency for each and every issue as
Efficiency, % = ActiveTime / (ActiveTime + WaitingTime)
Mark columns as Waiting, Aactive or Excluded
Click Edit for any column and scroll to Type
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Select Active, Waiting or Excluded.
Show Efficiency Calculation on the Card
Go to Board Settings > Card Layout and toggle on
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If configured Efficiency Calculation will be outlined on each issue card, as below
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Efficiency Thresholds and Alerts
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